SCHEDULE OF FEES AND CHARGES 

Call Dee McCuaig, Booking Coordinator, at 250.754.4555 ext. 302 or email dmccuaig@porttheatre.com to hold a date, estimate costs and discuss details.

Theatre rentals include in-house sound & lights, green room & dressing rooms. All rates are subject to GST

Choose your category below for rental costs and information.


COMMERCIAL RATES FOR TICKETED EVENTS:

One performance 
*the greater of $1250.00 or 10% of sales net of tax & CDF (Capital Development Fund surcharge)
Additional performance on same day $700.00 or 10% of sales net of tax & CDF

Note: 
CDF deducted- $2.00 per sold ticket for tickets over $15.00. 
CDF deducted - 50 cents for tickets $15.00 or under. 

A non-refundable deposit of $625.00 (per day booked) is due with signed contract. 
See "Overview of Other Possible Costs" below for those applicable to your event.


NON-PROFIT RATES FOR COMMUNITY TICKETED EVENTS:

One performance (includes up to 5 hours set up/rehearsal and take down time)
The greater of $900.00 or 8% of sales net of tax & Capital Development Fund (CDF) 
Additional performance same day the greater of $500 or 8% of sales net of tax & CDF 

Note: 
CDF deducted - $2.00 per sold ticket for tickets over $15.00. 
CDF deducted - 50 cents for tickets $15.00 or under.
A non-refundable deposit of $350.00 (per day booked) is due with signed contract. 
See "Overview of Other Possible Costs" below for those applicable to your event. 

Rehearsals & Technical Set-up: (time used over the 5 hour block mentioned above)
Daytime - up to 5 hour period $250.00
6 p.m. to 12 a.m. (prime time) $500.00
Daytime & evening use - 8 a.m. to 11 p.m. $900.00


Commercial Non- Ticketed events

Day & Evening: 8 a.m. - 11 p.m.$1,500.00 (plus $2 CDF per attendee)  
9 hour use:$1,200.00 (plus $2 CDF per attendee)
5 hour use: daytime only $900.00 (plus $2 CDF per attendee)
A non-refundable deposit for full rental amount is due with your signed contract. 

Non-Profit/Community Rates for Non-Ticketed Events

Day & Evening: 8 a.m. - 11 p.m.- $1,150.00 (plus $1 CDF per attendee) 
9 hour use: $800.00 (plus $1 CDF per attendee)
5 hour use: daytime only: $550.00 (plus $1.00 CDF per attendee) 


OVERVIEW OF OTHER POSSIBLE COSTS per performance:

  • Technicians (required- minimum three crew- sound, lights and stage). Minimum 4 hour call and additional personnel are negotiated as required. Double time and half charged for crew working on Statutory Holidays
  • Event Liability Insurance (required) 
  • Credit Card charges (3% of ticket sales purchased with credit card) 
  • Ticket Centre Fee for ticketed events - Commercial - $375, Community - $275
  • (House Management Fee (required- Commercial- $200, Community- $50) 
  • Merchandise Commission 15% if we sell for you, 10% if you provide seller
  • Equipment rentals - at cost plus 10% admin
  • Spotlight rental - Commercial- $50 per spot, Community- $25 per spot
  • Security for rock concerts/high risk events (crewing is dependant on audience size & risk)
  • Steinway piano and tuning - Commercial rental- $125, Community- no charge. Tuning at current rate approx. $135
  • Janitorial fee for special events 
  • Socan Fee for music used - Tariff dependant on type of show
  • Printing complimentary & *consignment tickets (25 cents per ticket - up to 20% of venue capacity)


DARK DAYS: (unused day in middle of a multiple booking) 
$400.00 per dark day vs. option of move out to accommodate another client.


Official Hotel  Coast_Bastion.JPG 


COMPLIMENTARY SERVICES for our Rental Clients

Promotion & Marketing:

  • Provide a hi-rez image and 80 - 100 word description about your event or a press release. We will post your event on www.porttheatre.com when your event goes on sale. We will also link back to your website, artist links and your sponsor links.
  • Vancouver Island Media, Port Theatre Members & past ticket buyers are e-mailed your event listing
  • Your event is listed in our "Calendar of Events" which is inserted in our outgoing Ticket Centre mail, distributed via the Welcome Wagon to Nanaimo newcomers and is available for pick up at the Ticket Centre.
  • A promotional flyer/handbill can be inserted in our outgoing Ticket Centre mail. (we limit the # of flyers inserted) 
  • Racking your event handbill in our brochure rack in front of the Ticket Centre.
  • Up to three posters can be displayed in our Lobby.


FREE MARKETING CONSULTATION

All rental clients are encouraged to take advantage of our expertise in guiding you to the best ad placement for this region, the contacts that will benefit your ticket sales and a list of local Vancouver Island media all at no cost. 
Marketing assistance contact: Dee McCuaig, Booking Coordinator at 1.250.754.4555 ext. 302 or dmccuaig@porttheatre.com


POSTER DISTRIBUTION 

Our distributor can take up to 130 posters to distribute in the Nanaimo area for a charge of $1.25 per poster. Subject to availability, we can also distribute an additional 50 posters to the Parksville/Qualicum area for a charge of $1.50 per poster. Distribution is generally six weeks out from your event. Cost is added to your show settlement invoice. 


MAIN AUDITORIUM FEATURES:

  • 804 seats in total (604 on the main level and 200 in the balcony). Excellent viewing from all seats. 
  • 28 seating areas accessible without stairs  
  • Maple panels and cement walls enhance acoustics. 
  • The first two rows of seats sit on the orchestra lift. With the push of a button the lift goes down, the seats are removed and there is room for up to 34 musicians in the orchestra pit. 
  • The lift can be placed at stage level  creating a thrust stage out into the audience chamber.  
  • The sprung stage floor is built to withstand many tons of rolling scenery and yet is soft enough for dancers
  • The theatre has 48 line-sets for stage draperies, lights and scenery.  
  • The deep stage allows plenty of room for performers and sets.  
  • Stage proscenium arch is adjustable: from 42 to 48 feet wide.  
  • Minimum of 12 computerized pieces of equipment to operate lighting & audio systems.  


BACKSTAGE FEATURES:

  • Four dressing rooms. 
  • Greenroom, Artist Lounge where lunch and dinner are served to performers and technical crews. 
  • Loading Dock/Receiving Area: The loading dock can hold two 48' semi trailer trucks for loading and unloading scenery, props, costumes and sound gear. This area is level with the stage and lobby for ease and efficiency.  


Booking Rates and Services updated December, 2012