Port Theatre, Theatre, Events, Nanaimo, BC, Vancouver Island

History & Mandate

Seating Chart

Visual Arts Display

Our Location

Booking Rates and Services updated July, 2010

SCHEDULE OF FEES AND CHARGES

Call Dee McCuaig, Booking Co-ordinator, at 250.754.4555 ext. 302

or email dmccuaig@porttheatre.com to hold a date, estimate costs and discuss details

Theatre rentals include in-house sound & lights, green room & dressing rooms. All rates are subject to HST

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Choose your category below for rental costs and information

>COMMERICAL TICKETED EVENTS >NON-PROFIT TICKETED EVENTS

>RATES FOR NON-TICKETED EVENTS >OVERVIEW OF OTHER COSTS

>DARK DAY (unused day during a multiple booking)

>TECHNICAL CREW RATES >COMPLIMENTARY MARKETING SERVICES

>TECHNICAL SPECIFICATIONS

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COMMERCIAL RATES - TICKETED:
8am to 11pm One performance	*the greater of $1250.00 or 10% of sales net of tax & CDF (Capital Development Fund surcharge) CDF deducted- $2.00 per sold ticket. 50 cents for tickets $12.00 or under. non-refundable deposit of $375.00 is due with signed contract. scroll down to view other costs applicable to your event.
Additional performance on same day	$700.00 or 10% of sales net of tax & CDF


NON-PROFIT/COMMUNITY TICKETED EVENTS:
5 hour block of time-one performance	the greater of $650.00 or 8% of sales net of tax & Capital Development Fund (CDF) note: CDF deducted- $2.00 per sold ticket. 50 cents for tickets $12.00 or under. non-refundable deposit of $350.00 is due with signed contract. scroll down to view other costs applicable to your event.
additional performance same day	the greater of $500 or 8% of sales net of tax & CDF

Rehearsals & Technical Set-up: (time used over the 5 hour block mentioned above)

daytime- up to 5 hour period

$250.00

6pm to 12am (prime time)

$500.00

day & evening use- 8am to 11pm

$900.00

NON TICKETED EVENTS:(seminars,meetings,conferences)

This rate also applies to events in which all tickets are taken by client on consignment

A non-refundable deposit for full rental amount is due with your signed contract.

Commercial Non-profit

Day & Evening: 8am - 11pm

9 hour use: 8am- 5pm
or 1pm- 11pm

5 hour use: daytime only

$1,500.00
(plus $2 CDF per attendee)

$1,200.00

(plus $2 CDF per attendee)

$900.00

(plus $2 CDF per attendee)

$1,150.00

(plus $1 CDF per attendee)

$800.00

(plus $1 CDF per attendee)

$550.00

(plus $1.00 CDF per attendee)

OVERVIEW OF OTHER POSSIBLE COSTS :

Technicians (required)	Event Liability Insurance (required)	Merchandise Commission
Equipment rentals	Credit Card charges (required for all ticketed events)	Socan Fee for music used
Ticket Centre Fee for ticketed events (required)	Spotlight rental	Security for rock concerts/high risk events
Steinway piano and tuning	Janitorial fee for special events	House Management Fee for all events as of Jan. 1, 2011 (required)

DARK DAYS: (unused day in middle of a multiple booking)

$400.00 per dark day vs. option of move out to accommodate another client

PERSONNEL:
minimum of two technicians are required

Technical Crew	8am to 11pm	$24.50 per hour/per technician
	after 8 hours	$30.00 per hour/per technician
	after 11 hours	$40.00 per hour/per technician
minimum 4 hour call and additional personnel are negotiated as required. Double time and half charged for crew working on Statutory Holidays <back to top of page>

COMPLIMENTARY Promotion & Marketing Services
FREE LISTINGS
Your event is listed on our website with a link to your website Vancouver Island Media, Port Theatre Members & your past ticket buyers are e-mailed your event Your event is listed in our "Calendar of Events" which is picked up at our Ticket Centre Promotional flyer can be inserted in our mailings (we limit the # of flyers inserted)
FREE MARKETING CONSULTATION
All rental clients are encouraged to take advantage of our Publicist's expertise in guiding you to the best markets for ad placement, the contacts that will benefit your ticket sales and a list of local Vancouver Island media all at no cost. Ask for our Marketing Check List. For information contact: Jennifer Wigmore , Marketing at 1.250.754.4555 or jwigmore@porttheatre.com
POSTER DISTRIBUTION Our distributor can take up to 100 posters to distribute in the Nanaimo area for a charge of $1.25 per poster. Distribution is generally six weeks out from your event. Cost is deducted on show settlement invoice.
LIST OF TICKET BUYERS
A list of your ticket buyers' names and mailing addresses following your event can be supplied to you for future direct mailings to target your next event held at The Port Theatre. (In keeping with the Privacy Act, names and addresses cannot be given to a third party or used for purposes other than promoting an event at The Port Theatre.)
Label printing charge:$50 (no charge if sent to you via email)