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Job Posting – Booking Coordinator

By March 28, 2022April 7th, 2022No Comments

The Port Theatre Society requires an energic, confident individual to fill our permanent, full-time Booking Coordinator position. This position’s hours are during regular business hours (Monday to Friday) and total 35 hours each week. The Society offers a competitive salary, and benefits including extended health, dental, and matching RRSP contributions. There will be a 3-month probationary period with a performance review leading up to that date.

Often the first point of contact for our rental clients and guest artists, the Booking Coordinator assesses each group’s requirements, produces cost estimates and liaises with department heads. They are responsible for developing and issuing rental agreements and engagement contracts as well as following up with clients to ensure that required information and documentation is in place throughout the booking process. Communication and coordination with other departments, such as Front of House, Technical Services, Ticket Centre, Marketing, and Accounting, are essential to the role. The successful candidate will be a collaborator and communicator, able to share information openly and clearly with staff and clients. Other duties may be assigned as required.

Qualifications and Experience
• Superior organizational and time management skills to meet deadlines
• Excellent communication skills, both written and verbal
• Excellent customer/client service skills
• Diplomacy and conflict resolution skills with the ability to diffuse challenging situations
• Highly organized, an agile learner and very detail-oriented
• A thorough working knowledge and proficiency with various software including Microsoft Office and Teams
• Experience in event management/artists contracts
• Familiarity with Artifax and Theatre Manager would be an asset
• A team approach to the workplace with strong self-motivation

If you are excited to join our team and support our mission and values, we invite you to apply for this position with The Port Theatre Society. We encourage collaboration and look forward to inspiring leadership in our staff.

How to apply:
Please submit a cover letter that outlines your qualifications and résumé via email to the attention of:

Lisa Desprez, Administrative Assistant
The Port Theatre Society
125 Front Street
Nanaimo, BC V9R 6Z4

Please include “Booking Coordinator” in the subject line of your email.
Application deadline is Sunday, April 17th, 2022

We thank all applicants for their time; however, only those candidates selected for interview will be contacted.