Finance Officer – Full Time, Salaried
Position Purpose and Objectives
The Finance Officer is a key member of the management team, providing financial leadership and operational support to the organization by managing the finances including general accounting, financial reporting, annual budgeting and forecasting, income and cash projections, cash flow management and payroll submission through a payroll provider. Additionally, the Finance Officer advises the Artistic Executive Director on issues that impact the financial health of the Port Theatre Society and assists with human resources management.
Summarized Job Functions
- Takes ownership and is responsible for the overall integrity, accuracy, and execution of the Society’s financial records and accounting processes: Accounts Receivable, Accounts Payable, GST and PST compliance and remittances, WorkSafe BC reporting, Entandem reporting, non-resident tax withholding.
- Working in conjunction with all departments, prepare the annual operating budget and assist with the capital budget.
- Prepare monthly financial statements and end-of-year forecast projections with results analysis and interpretation for all Board meetings.
- Prepare departmental budget reports for managers and answer staff enquiries.
- Prepare client event settlement reports and pre-settlements as required.
- Prepare payments for artist fees, artist travel, meal buyouts, and reimbursements.
- Prepare bank, credit card, and other reconciliations; reconcile box office account ticket sales to unearned revenue with Theatre Manager ticketing software.
- Prepare deposits and bank transfers; administer petty cash.
- Assist and produce required information for funding grant applications and reports.
- Assist and support the Artistic Executive Director with all human resources functions.
- Assist and support the Development Officer on fundraising campaigns.
- Manage, evaluate, and negotiate Society property, liability, and other insurance coverage.
- Liaise with the Society’s auditors, City of Nanaimo and other government agencies and grantors as required.
- Serve on Finance and Audit Committee and coordinate committee meetings.
- Provide all required information to, and coordinate all interactions with, external auditors.
- Responsible for payroll for all full-time and part-time staff: RRSP contributions; payroll
deductions and remittances; monitor vacation and banked time; records management. - Ensure employee insurance, benefits, and RRSP contributions are processed accurately.
- Maintain employee records and other pertinent personnel data.
- Manage, evaluate, and negotiate employee insurance, health and benefits plans.
- Manage, evaluate, and negotiate the Society’s contract and services with the payroll provider.
- File annual Registered Charities Returns with the Canada Revenue Agency.
- Ensure compliance with tax regulations, including GST, PST, and statutory remittances.
- Issue annual T4, T4A, T4A-NR forms and other CRA documents as required.
Supervisory Responsibility
- The Accounting Clerk reports to the Finance Officer.
Knowledge, Skills and Abilities Required
- Able to maintain a sense of humour and balance in the workplace.
- Knowledge of non-profit/registered charity operations.
- Extensive knowledge of accounting and office procedures.
- Extensive knowledge of QuickBooks accounting software.
- Extensive knowledge of payroll processing and human resources.
- Extensive knowledge of Office applications.
- Accuracy and attention to detail.
- Critical and logical thinking, analysis and reasoning.
- Able to work within cash, accrual and hybrid accounting frameworks.
- Able to work under tight deadlines and in a fast-paced environment.
- Strong interpersonal skills with the ability to work independently and as part of a team effectively, with varied personalities, and many work styles.
- Excellent written and verbal communication skills.
Qualifications
- A degree or diploma in finance, accounting or related field is required.
- Minimum 5 years’ experience in financial accounting is required.
- Non-profit finance experience is an asset but not required.
- CPA designation an asset but not required.
- Canadian citizen, permanent resident, or valid Canadian work permit required.
Compensation and Benefits
Employment Type: Full-time 35 hours per week Monday-Friday 9:00 AM-5:00 PM, some
evenings/weekends required, especially around performances.
- $70,000 – $80,000 based upon qualifications and experience
- Group benefits plan with extended health, dental, and long-term disability
- Employer 6% matching RRSP program.
Read the full job posting HERE.
Deadline for applications: April 15th, 2024
Please send cover letter and resume by email to:
Lisa Desprez, Administrative Coordinator
Email: ldesprez@porttheatre.com
Include “Finance Officer Search” in the email subject line.
We thank all applicants for their interest; however, we will contact only those selected for interviews.
